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Please note all students, including those taking part in their free trial period (not excluding spectators), may be required to sign a liability waiver. Brazilian Jiu-Jitsu is a contact sport, and injuries and accidents may happen. Gracie Barra Street, including its owner, instructors and volunteers take no responsibility from any and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by students, and guests, or to any property belonging to them, while participating in physical activity, or while on or upon the premises where the event is being conducted.
Gracie Barra Street will collect your personal data in accordance with GDPR for contacting the person inquiring about the training services Gracie Barra Street conducts at its registered place of training.
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Gracie Barra Street
Gracie Barra Street CCTV Policy
Gracie Barra Street is fully committed to the safety of its Staff, Members and Visitors and to this extent has invested in the security of its buildings and facilities. The purpose of this Policy is to regulate the management, operation and use of the closed-circuit television (CCTV) system in place.
Common CCTV systems are based around digital technology and therefore need to be treated as information that will be processed under the Data Protection Act 1998. The person ultimately responsible for data protection within the club is the School manager. The system comprises a number of 4 cameras located internally at the Academy . All cameras may be monitored and are only available for use by approved persons.
The CCTV system is owned by the Club and will be subject to review annually.
Objectives of the CCTV System
The objectives of the CCTV system are: –
• To protect the Club buildings and its assets to ensure they are kept free from intrusion, vandalism, damage or disruption.
• To increase the personal safety of Staff, Members and visitors and reduce the fear of physical abuse, intimidation and crime.
• To support the police in a bid to deter and detect crime.
• To assist in identifying, apprehending and prosecuting offenders in the Club.
• To protect members of the public and private property.
• To assist in the usage and management of the Club building on a day to day basis.
Statement of Intent
The Club will comply with the Data Protection Act 1998, whether it be information, recordings and downloads which relate to the CCTV system.
Cameras will be used to monitor activities within the Club building to identify criminal activity actually occurring, anticipated, or perceived, and for the purpose of securing the safety and wellbeing of the occupants within the Club, together with its visitors.
Staff have been instructed to ensure that static cameras will not focus on private homes, gardens and other areas of private property.
Materials or knowledge secured as a result of the CCTV system will not be used for any commercial purpose. Downloads will only be released to the media for use in the investigation of a specific crime and with the written authority of the police. Downloads will never be released to the media for purposes of entertainment. Full clarification can be obtained from the school owner.
The planning and design of the existing CCTV system has endeavoured to ensure that the CCTV system will give maximum effectiveness and efficiency, but it is not possible to guarantee that the CCTV system will cover or detect every single incident taking place in the areas of coverage.
Warning signs, as required by the Code of Practice of the Information Commissioner have been placed at all access routes to areas covered by the Club CCTV.
Operation of the System
The system will be administered and managed by the school manager, in accordance with the principles and objectives expressed in this Policy.
The day-to-day management will be the responsibility of the school manager.
The CCTV system will be operated 24 hours each day, every day of the year.
The Club Manager will check and confirm the efficiency of the system daily and in particular that the equipment is properly recording and that cameras are functional.
Access to the CCTV will be strictly limited to select individuals approved by the school manager.
Unless an immediate response to events is required, staff must not direct cameras at an individual or a specific group of individuals.
Any site visit by a member of the public may be immediately curtailed if the operational requirements of the CCTV System make this a necessity.
Other administrative functions will include maintaining hard disc space, filing and maintaining occurrence and system maintenance logs by the School manager.
Liaison meetings may be held with all bodies involved in the support of the CCTV system ie maintenance contractors, approved staff, police etc.
Camera surveillance may be maintained at times for monitoring purposes.
Video Download Procedures
Recordings may be viewed by the police and authorized officers from Avon & Somerset Police for the prevention and detection of crime. Permission to do this will be given by the School manager.
A record will be maintained of the release of downloads to the police or other authorized applicants. A register will be available for this purpose and will be kept by the School manager.
Viewing of downloads by the police must be recorded in writing and in the register. Requests by the police can only be actioned under section 29 of the Data Protection Act 1998.
Should a download be required as evidence, a copy may be released to the police under the procedures described in the above paragraphs of this Policy. Downloads will only be released to the police on the clear understanding that the disc remains the property of the Club, and both the disc and information contained on it are to be treated in accordance with this Policy. The Club also retains the right to refuse permission for the police to pass to any other person the disc or any part of the information contained thereon.
Applications received from outside bodies (e.g. solicitors) to view or release downloads will be referred to the School Manager. In these circumstances’ downloads will normally be released where satisfactory documentary evidence is produced showing that they are required for legal proceedings, a subject access request, or in response to a Court Order. A fee of £100.00 can be charged in such circumstances. The school owners solicitors will be consulted on all requests .
Breaches of the Policy (including breaches of security)
Any breach of this Policy by Club staff will be initially investigated by the school manager for them to take the appropriate disciplinary action.
Any serious breach of the Policy will be immediately investigated, and an independent investigation carried out to make recommendations on how to remedy the breach.
Assessment of the Scheme and CCTV Usage Policy
Performance monitoring, including random operating checks, may be carried out by the approved persons.
Any complaints about the Club’s CCTV system should be addressed to the School Manager.
Access by the Data Subject
The Data Protection Act provides Data Subjects (individuals to whom “personal data” relate) with a right to data held about themselves, including those obtained by CCTV.
Requests for Data Subject Access should be made in writing to the Club Manager
Copies of this Policy will be available to the public, by making a request to the School Manager.
A copy of this Policy will be located in the Club for information purposes to members of staff.
System Maintenance and Monitoring
The system will be maintained in accordance with the Data Protection Act 1998.
It will be the responsibility of the Club manager to liaise with the maintaining company for the reporting of faults on the system, any changes to the site which may affect the operation of the system.
It will be the responsibility of the Club manager to arrange regular system reviews with the maintaining company.
Summary of Key Points
• This CCTV Usage Policy will be reviewed on an annual basis.
• The CCTV system is owned and operated by the Club.
• The CCTV system cannot be accessed by visitors/members of the public except by prior arrangement with the Club manager, and with good reason. In accordance with the Data Protection Act, footage containing images of clearly identifiable individuals may not be viewed other than by the individuals themselves.
• Liaison meetings may be held with the police and other bodies.
• Copies of downloads may only be viewed by authorized staff and the police and with the express permission of the Club manager.
• Copies required as evidence will be properly recorded witnessed and packaged before copies are released to the police.
• Copies will not be made available to the media for commercial or entertainment reasons.
• Any Covert Surveillance or use of a Covert Human Intelligence Source being considered or planned as part of an operation must comply with the CCTV Usage Policy.
• Any breaches of this Policy will be investigated by the Club manager: an independent investigation will be carried out for serious breaches.
• Breaches of the Policy and recommendations will be reported to the Club manager
• The system will be maintained on a regular basis by an approved contractor.
Further information and queries should be directed to the Club manager – firstname.lastname@example.org